Vonage Business Communications Review (2024): Is It Worth It? (2024)

Vonage is an average business phone system if you just need something that supports basic calling and texting capabilities from your smartphone. If you’re looking for more functionality, it’s missing advanced features and team collaboration tools, despite having a higher price tag than many of its competitors.

However, Vonage’s support for communication APIs to embed custom calling capabilities into apps and websites may be worth the lack of other features if that’s a priority for your business.

Vonage’s pricing

Vonage has three standard business phone system plans:

• Mobile: $19.99 per user per month for a few users who just need basic calling and texting capabilities.
• Premium: $29.99 per user per month for small teams that want internal messaging, video conferencing, and desk phones.
• Advanced: 39.99 per user per month for on-demand call recording, voicemail transcription, and call groups for teams.

If you handle high call volumes, Vonage offers two contact center plans. Pricing isn’t available for either, but there are a ton of add-ons available, so you’re able to mix and match features to build the right plan for your business.

There’s also a unique conversational commerce package that starts at $1,000 per month for up to 10 agents, with the option to add additional agents at $35 per month each. You’ll also have to pay a $5,000 set-up fee, making it a significant up-front investment.

Pricing for communication APIs is based on usage:

• Domestic calls start at $0.0127 per minute.
• SMS messages start at $0.0062 per message.
• Video meetings start at $0.004 per minute.
• In-app messaging starts at $0.0007 per minute.

You can also use number insights, dispatch, custom event, reporting, social media messaging, and verification APIs.

Vonage’s key features

Vonage’s standard phone system features include unlimited domestic calling, unlimited texting, free number porting, and a virtual receptionist. But its standout offering is its robust communications APIs.

Unlimited calling and texting

Every Vonage plan comes with unlimited domestic calling and texting.

If you want a more cost-effective alternative to traditional carrier plans with usage-based billing, this is a great value.

You can make and receive calls or send texts from your existing devices without having to purchase any additional hardware. Just download the Vonage app, and you can seamlessly transition between your personal and business lines.

Free number porting

If you’re interested in switching to a VoIP provider or you want to change business phone systems, Vonage makes this process easy. They’ll port your number to Vonage for free so you can maintain continuity with your customers without having to worry about number forwarding or missing calls.

Local and toll-free number porting can take up to 21 business days to fully process, so it’s a good idea to keep your current subscription active until the number has officially been moved to Vonage.

Virtual receptionist

With Vonage’s virtual receptionist, all incoming calls get answered by the virtual auto attendant instead of a live agent.

From there, callers are presented with a list of menu options from which they’re able to select their reason for calling. This allows them to be quickly routed to someone who can help. You can also set up your virtual receptionist to play different greetings based on the time, day of the week, holiday hours, and more.

This is a standard feature available on all Vonage business phone plans.

Intuitive admin portal

Vonage’s user-friendly admin portal makes it easy to quickly manage and see what’s happening organization-wide with your phone system.

You can monitor the system status, track team trends, add new extensions, and manage your numbers. It’s a clean interface that helps managers and system admins quickly complete tasks without having to spend hours scrolling and clicking around.

The admin portal also gives you access to the audit log, where you can track changes and restore things to the original settings if necessary.

This feature is only available to users with designated admin access. All regular Vonage users on your team can manage their own extension settings from their user portal, but not other system settings.

Communication APIs

Vonage offers voice, video, SMS, social media messaging, in-app messaging, dispatch, verification, number insight, custom events, and reporting APIs you can use to create truly custom environments for collaboration and customer interactions.

If you have the resources to build and maintain custom communications apps and embedded solutions, this is the best way to use Vonage.

Vonage pros

• Basic phone systems are easy to deploy.
• Every plan includes a free main company line.
• Wide range of communication APIs.
• Unique conversational commerce solution.
• Modular contact center options.
• User-friendly interface.
• Centralized user administration.
• Numerous privacy and security certifications.

Vonage cons

• Support isn’t 24/7.
• Phone plans are light on features, despite costing the same as competitors.
• Even less cost-effective on higher tiers.
• No desk phones on the cheapest plan.
• Recently sued by the FTC.
• Limited AI capabilities.

Alternatives to Vonage

Nextiva and RingCentral are typically better options than Vonage for most businesses. Nextiva offers the best balance of price, usability, and scalability for businesses of all sizes. RingCentral is more advanced than Nextiva and Vonage, and it tends to be a better fit for businesses with over 100 employees.

Here’s a closer look at how Vonage compares across key business communication factors.

Nextiva

Nextiva is my top recommendation for most businesses because it’s easy to set up, has excellent customer service, and you’ll likely never have to worry about outgrowing it.

RingCentral

If you need more customization options than Nextiva offers, RingCentral is an advanced alternative you can shape into whatever you need. It’s more difficult to set up and use, but it delivers ultimate flexibility.

Ooma

If you want desk phones with Vonage, it’ll cost you $10 more per user per month than Ooma, which is my top recommendation for in-person offices that need physical phones. Plus, Ooma’s a lot easier to use and deploy, and Vonage requires you to be on the second tier or higher to use desk phones.

Dialpad

Overall, Vonage has very few AI capabilities, especially compared to Dialpad. If artificial intelligence and automations are important to you, then Dialpad is a much better choice. Plus, you’ll pay $5 less per user per month on the cheapest plan while getting more collaboration and productivity tools.

Methodology

I research, test, and review business communication tools, including Vonage, based on a few key considerations.

Standard vs advanced features

I looked at key features including video conferencing, voicemail, SMS messaging, virtual receptionist, call transfers between devices, call forwarding, desktop apps, and mobile apps and compared their availability at different plan tiers.

Customer support

I researched the hours of availability for customer support, each service’s support channels, and any customer reviews related to the provider’s level and speed of service.

Third-party integrations

In order to compare functionality at an enterprise level, I checked each platform’s ability to sync with frequently used business software, like CRM, cloud storage, fax, ERP, SMS, and more.

Security and privacy

Encryption, account management, redundancy architecture, data center audits, multi-factor authentication, and multiple servers and data centers in various locations were all considered.

Uptime percentage

I checked for any reports of unplanned outages, infrastructure problems, or technical issues that could lead to uptime problems, delays, or service interruptions.

Demo or free trial

This metric includes both the ability to test the service using a trial or demo before committing to a subscription, as well as the length of time provided for that free trial.

Overall cost

This includes all of the related fees, including free trials, discounts, monthly pricing versus annual pricing, cost per installation, and price per user. It also factors in whether existing or new equipment is required to use the call center phone system.